Live Tenders Review

What is the service you offer?

I will work with you on a live tender, where the closing date has not yet passed. I can only work with one business like yours per specific tender, for obvious reasons. You are guaranteed exclusivity but this is on a FIRST-COME, FIRST-SERVED BASIS.

The service will be to review either a Pre-Qualification Questionnaire (PQQ) or a Tender that you have already prepared in final draft form and are more or less ready to submit into the Public Sector. At a live tender stage it will either be one or the other (unless PQQ-type questions are included in the Tender document, which sometimes happens).

I will put my ex-Evaluator’s glasses on and offer you a fresh perspective based on what I can interpret that the evaluating body is asking of you. The service I provide will not be to write it for you per se, but to comment on your proposed submission. You are the technical experts in your field, but I will look through your completed draft tender and offer constructive criticism based on more than 20 years’ experience as a public sector tender-writer and evaluator. I have written and provided feedback to thousands of bidders.

THIS IS AN E-MAIL SERVICE ONLY. For this reason, and the fact that I take pride in offering you value for money, its cost is considerably less than you might pay for a ‘traditional’ consultancy firm to come in and work with you on-site – I don’t do ‘Consultants Rates’! I don’t waste time travelling so I don’t pass on those costs, and I don’t draw staff away from you for interviewing or setting up presentations. I can do what I need to do much quicker via email – vital if working to tender deadlines – through my experience of evaluating and liaising with bidders through e-tendering portals and emails!

You can email your proposed PQQ or Tender document to me and I will check it and offer constructive guidance on:-

  • Layout and Readability of content (I call it the ‘likeability factor’ – does it ‘flow’ or would it leave the evaluator confused?)
  • Proofreading for Grammar and Punctuation (yes, these matter – I am extremely accurate…some would say ‘fussy’!)
  • Relevance to Tender Instructions and stated Evaluation Criteria (crucial – I used to write these so am able to understand the evaluator’s mindset)
  • Relevance to accreditations and other requirements as asked for in the documentation

Don’t you have to be an ‘expert’ in my field?

Absolutely not! I do not claim to be a specialist in your particular field. THIS IS ACTUALLY A STRENGTH. It allows me a degree of independence from extreme technicalities and lets me concentrate on the requirements and instructions within the tender documentation.

There are so many categories of businesses that no sane person in a public sector procurement department could have a high level of technical knowledge in all sectors. They generally don’t need to. They help client departments compile and evaluate tenders but it is often those client departments (e.g. building, ICT, highways, HR, social care) that prepare the draft specification. The procurement team helps translate that into a legal, meaningful, and measurable tender document.

I therefore mirror the role of the public sector procurement professional in that I will be seeing the document that you intend to submit to them. The big difference is I can help review your proposed tender but they aren’t allowed to.

I wouldn’t possibly know that the price for your sub-assembly XYZ varies according to any one its six possible uses in the field, or the features of each of those uses! I wouldn’t want to advise you on that. It is like you advising me on procurement – we each do what we do best.

BUT what I could say, for example, is: in your proposal have you…

Interpreted the tendering instructions correctly? Correctly addressed ‘critical’ questions? Provided disjointed or incomplete answers? Given the right answer but to the wrong question?
Shown you’ve recognised the specification of requirements? Given due attention to the evaluation criteria and weightings? Waffled unnecessarily? Incorrectly put vital detail in an appendix?
Answered evidential answers in a relevant manner? Tried to re-write any terms and conditions? (please don’t) Achieved good quality presentation, grammar and spelling? Provided relevant proof of certifications and accreditations?

I will
pass my knowledge on to you, to help you adjust your proposed submission to give you the optimum chance of winning. I have devised and evaluated hundreds of tenders and have seen massive differences in the quality of responses – I don’t have to know the precise technicalities of what you do to see the difference between bad, mediocre, nearly-there, and top-class submissions.

How do I get a quote?

Please make your initial enquiry using the Contact Me form.

I will then reply to explain the end-to-end process in more detail for you, from providing a quotation through to completing the work.

My quote to you would be based on seeing the completed tender documentation as you intend to submit it to the Public Sector authority – its size and complexity will inevitably have a bearing on the time involved and the price I would quote. Note, however, that I do not ask you to pay anything up front. Only when you have asked me to go ahead with the quote, and I have completed the review for you, would you be invoiced.

All I ask is that you don’t email it to me the day before the closing date! Once we have agreed, by your order, that I will be working with you on a particular ‘live’ tender, I would expect there to be at least 7 working days left before the tender closing date.

Please the Terms & Conditions for more details

After placing my order, what would I get back from you?

  • Email confirmation of receipt, and liaison throughout where I may need to query anything
  • Within 3 days, your document (Tender and/or PQQ) with my comments and suggestions, in a different font and size for clarity
  • If necessary, I may also send a separately-typed list of comments and suggestions, for example: if I need to provide you with a summary, or if any part of the documentation is a pdf and I was unable to type directly onto it
  • I will also answer any subsequent queries you might have on my tender review, via continued e-mails, up to the day before the closing date (then please let me know how you got on – GOOD LUCK!)