1. Don’t Alter The Format of the Document

It is important that you don’t try to alter the layout and formatting of the tender documentation. It is done in a standard format by the buyer so that they can evaluate all responses equally and easily.

If you change it, for example by altering the sequence of sections or cell formatting on pricing spreadsheets, it can make it difficult, or even impossible, for the buyer to evaluate. You could be warned in advance in the tender document not to do this – I always used to include such a warning. By not complying you could be subsequently disqualified for a poor quality submission.

I have seen bidders completely re-write the sequence and style of the tender document, even doing things like adding their own logos and headers/footers. There is absolutely no need to do this. Submit the document in its original form as it was intended; you will then not only be assessed equally with other bidders but you will also avoid creating an unfavourable impression from the outset. At worst, as I say, you could be disqualified.

Spaces for pricing in a tender are usually found alongside the list of goods or services. These are often in a table/spreadsheet format to make it easier for you to complete.

Don’t radically alter this and do your own tables unless there is good reason to, or if it specifically states that you are permitted to do this. As I say, the buyer needs to evaluate all bidders’ responses in a common format. These are often transferred directly onto another evaluation template in a new spreadsheet, so for that reason alone they all need to be consistent to help the buyer to do their job.

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